External final evaluation: “Inclusion of People with vulnerabilities into sudden and slow onset disaster risk reduction practices in DPRK”
Terms of Reference
Consultancy Assignment: External Final Evaluation
Name of Project: SIDA-SDC PUBLIC FUND SUEDE and DFAE-DDC/DEV-COOPÉRATION DVLT: “*Inclusion of People with vulnerabilities into sudden and slow onset disaster risk reduction practices in DPRK”*
Duration of Assignment: 20 days
Expected Duration: 14 October to 2 November, 2019
Submit Application to: firstname.lastname@example.org
Application Deadline: 30 SEPT, 2019
1. Introduction and background information:
Humanity & Inclusion/Handicap International (HI) is launching a call for an external project evaluator.
HI is an independent and impartial aid organization working in situations of poverty and exclusion, conflict and disaster. The organization work alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. HI works in around sixty countries in emergency, reconstruction, chronic crisis and development contexts. Since 1982, the organisation has been working alongside vulnerable populations, in particular people with disabilities.
HI has been operational in DPR Korea since 2001, in close collaboration with the Korean Federation for the Protection of the Disabled People (KFPD). KFPD is a quasi-civil society organisation under the authority of the Ministry of Public Health. Due to political reasons, HI is operating under the name of European Union Program Support Unit 7 (EUPS Unit 7) since 2006. HI’s international staff are considered as technical experts from the EU delegated to the Ministry of Foreign Affairs.
Currently, HI is implementing projects in DPRK based on a 5-year operational strategy (2014-2018), which has been jointly defined with KFPD. The overall objective of HI’s current operational strategy is to “strengthen the capacities of KFPD to promote equal opportunities, protection of rights and the participation of persons with disabilities and the perception that they are contributing citizens of DPRK”. The HI program consists of three pillars:
(1) Support to disability-focused actors in promoting rights and equal opportunities for persons with disabilities with focus on special education, promotion of the Korean Disability Law (KDL) and the United Nations Convention on the Rights of Persons with Disabilities (UNCRPD) and implication of decentralized local actors;
(2) Improve the access and support to functional rehabilitation services for persons with disabilities including children and women, putting emphasis on improving the access to the functional rehabilitation services through decentralization of services, outreach mobile camps and a sustainable training system for rehabilitation professionals.
(3) Promote inclusive DRR practices, increase community resilience and reduce risk of disaster at school and community levels.
2. Context of the evaluation:
Due to the country’s unique geographical location, DPRK is very prone to natural disasters (such as flash floods, torrential rains, typhoons, draught, landslides etc). More recently the frequency of natural disaster has been increasing significantly with moderate to severe intensity scale, causing significant impact on human life and local community development.
Considering this upon request of local partner KFPD, since 2015 HI has been intervening in DRR with the objective to introduce and promote inclusive DRR practices (inclusive community and school based DRR ) through creating awareness, advocacy and building the capacity of local and international actors involved in DRR activities. With support of SDC and Sida, a one year project on School based DRR was piloted in Pongsan School for children with speech and hearing impairment. In addition, during 2016 flood in North Hamgyong province, HI has taken various initiatives such as lobbying with national and international agencies including the United Nations and State Committee for Emergency Disaster Management (SCEDM), carried out outreach mobile camps in flood affected areas and addressed the specific needs of vulnerable people..
The current DRR project activity implementation started in June 2017 and is funded jointly by SIDA and SDC. The project focuses on improving the resilience of the community to reduce the risk of disaster through four main pillars:
I) Improving the capacity of SCEDM and KFPD on inclusive DRR,
II) Strengthening inclusive early warning system,
III) Developing community contingency plan and ensuring availability of safe place in the community,
IV) Improving school building resilience and ensuring the development of school mitigation and contingency plan targeting people/children with disabilities, elderly and their family members.
The overall community of the targeted areas are the indirect beneficiaries of the project
The DRR project is coming to an end in November 2019 and as per the contractual regulations and internal PME policy, HI will perform an external final evaluation of this project. KFPD, as the organization representative of the persons with disabilities in DPRK, will actively participate in this evaluation providing inputs and later benefit from the results and findings of this project evaluation.
In the framework of HI’s Planning, Monitoring and Evaluation Policy (PME), an international external evaluator will be selected, based on this open call, to evaluate the project.
3. Summary of the Project:
Project Title: Inclusion of People with vulnerabilities into sudden and slow onset disaster risk reduction practices in DPRK.
Period: 1st June 2017 to 30th May 2019 (no cost extension period: 1 June 2019 to 30 November 2019)
Locations: Three provinces (South Hamgyong, North Hwanghae and North Pyongan) and city of Pyongyang, DPRK
Implementing Partner: Korean Federation for the Protection of Disabled (KFPD)
Overall Objective: Contribute to reducing the vulnerability and increase protection of at risk groups including people with disabilities in disaster prone areas through strengthening their preparedness and response capacity via increased capacities of KFPD.
Specific Objective: Improve protection of vulnerable groups through inclusive community-based disaster risk reduction capacities to mitigate the onset of disaster risk.
Ø By end of the project one context appropriate tool kit and guidelines on inclusive DRR are developed and used by KFPD and SCEDM for inclusive community disaster risk reduction initiatives.
Ø By end of the project at least 2,000 households from the project targeted communities (3 RIs) benefited with increased community resilience and better prepare to cope with any future natural disaster.
Ø During the project period 2 teams of experts in inclusive response are set up in order to respond the emergency need of people with vulnerabilities in event of any future natural disaster.
Ø In the project period at least 500 people with disabilities (out of which 40% women and children) are provided with rehab services and improve their independent mobility /functionality and better prepared to respond in event of any future natural disaster.
Expected results for Specific Objective 1:
Result 1: Increase community resilience and protection of vulnerable population through the introduction of inclusive community- based disaster risk reduction practices and capacity building to effectively respond to future natural disasters.
Result 2: Reduce vulnerability of communities and increase disaster response and management capacities of local stakeholders and communities to better prepare to mitigate, respond and positively cope with naturally occurring emergencies (natural hazard)
Result 3: To enhance sharing, learning and reflection on practical experience and good practices of inclusive disaster risk reduction capacities.
Expected results under Specific Objective 2:
Result 1: To reduce vulnerability in schools and surrounding communities and increase resilience towards natural disaster.
Result 2: To increase awareness among community including people with disabilities on disability rights and DRR
4. Objectives, results and criteria of the external evaluation
The external evaluation is to provide relevant stakeholders with an overall and independent assessment of the project actions aiming to improve the impact of HI’s work. It will assess whether progress has been made in the achievement of the specific objective.
In line with HI’s PME policy, the following elements will be assessed: Relevance, Effectiveness, Changes, Efficiency, Participation and Capacities. In addition, the evaluation will also assess Partnership and will provide recommendations for follow-up actions. HI adheres to the OECD-DAC criteria for evaluation of its projects: (http://www.oecd.org/development/evaluation/daccriteriaforevaluatingdevel…)
The working language will be English.
Key Expected Outputs of the External evaluation:
- The external evaluator will facilitate one ½ day key findings workshop with project staff, project partners and DRR stakeholders (national and International) to present the findings of the evaluation and provide an opportunity for discussions related to the project.
- The consultant will develop one evaluation report including the following elements:
· Background and objectives of the Evaluation
· Methodology of the Evaluation
· Evaluation Findings
· Recommendations for project enhancement and next steps
5. Suggested process and timeline of the external evaluation:
Phase I (from the distance): October 21-25
- Review of relevant project materials, reports, meetings and work plan;
- Direct coordination with HI Project team and local partner, KFPD, SCEDM to finalize evaluation methodology, tools and planning;
Phase II (in-country): Field mission October 26-November 7 (including travel):
- Implementation of evaluation interviews, discussions and direct observation with partners (KFDP and SCEDM), provincial/local stakeholders (Provincial Branch Offices, Disability Associations), SCEDM, Inclusive School and Community Disaster Working Groups, and beneficiaries when possible (persons with disabilities, members of Disability Associations and of Self Help Groups);
- Facilitation of ½ day key findings workshop with HI project team, partners and DRR stakeholders (national and International)
Phase III (from the distance): November 8-10
- 3 days for draft report writing and finalization (with feedback from HI’s team): between 9th and 10th of November)
- Submission of the Draft Evaluation Report for review by HI’s team: November 9
- Submission of final Evaluation Report: November 10
6. Financial Aspects:**
- The daily fee is 400 EUR and it includes VAT. HI will additionally cover accommodation and transportation costs. HI will reimburse a round trip flight (economy class; max. 1500 EUR) from the consultant’s country of residence to Pyongyang and the visa costs, upon presentation of the invoices and boarding pass.
- The payment will be divided in 2 instalments: 30% when the contract is signed and 70% after the submission of the Final report.
The project evaluator commits to:
§ Propose a clear methodology of work, taking into consideration the specific limitations of DPRK
§ Coordinate with HI team the detailed schedule according to the specific regulations in the country.
§ Conduct all interviews, research, information analysis related to the evaluation;
§ Discuss the preliminary results/findings/recommendations with HI’s team and partner during the above-mentioned meeting;
§ Provide evaluation draft and final written reports in English according to the requirements outlined in the chapter “Outputs of the evaluation”;
§ Provide documentation to HI as a proof of insurance coverage: medical insurance coverage, third party liability insurance or a discharge of responsibility by which s/he responds personally to any damages caused to third parties by his/her act.
§ Provide consultancy registration certificate from the native country and information related to any taxes from that country;
§ If the consultant is registered in Belgium, HI will reimburse the VAT. If the consultant is not registered in Belgium, HI pays the VAT directly to the Belgian tax authorities and NOT to the consultant ;
§ Organize his/her travel and visas (HI will support with obtaining the letter and with the Beijing-Pyongyang-Beijing flights);
§ The evaluator will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct and institutional policies of HI that s/he will sign with the contract on this consultancy.
HI commits to:
· Provide logistical and operational support for the smooth implementation of the consultancy;
- Cover the cost of expenses mentioned above;
- Ensure the provision of authorizations by DPRK authorities;
- Provide a translator when needed;
- Make available all relevant documents to the evaluator (see chapter “key documents”);
- Provide working space, access to the internet, telephone usage and office services as well as a vehicle for field visits during Phase II.
· HI Country Program Framework 2014-2018
· The project proposal and intermediate reports submitted to the donor
· Internal evaluations and project reviews reports · Material produced and published during the project.
 The new strategy (2019-2021) is under development.
 Within the North-Korean context, individual meetings or interviews/Focus Group discussions with project’s direct beneficiaries (such as staff of SCEDM, Disability Associations, Staff of Provincial Branch Offices, persons with Disabilities, members of Self Help Groups) may not be possible.
§  If the consultant is registered in Belgium, HI will reimburse the VAT. If the consultant is not registered in Belgium, HI pays the VAT directly to the Belgian tax authorities and NOT to the consultant ;
 The external evaluation schedule and any travel within the country is strictly regulated through the requirement of prior approval and travel clearance from the Ministry of Foreign Affairs.
- Application process:
All applicants are required to send an application, using the form below and including in annex a brief updated CV, by SEPTEMBER 30th to email@example.com. The subject of the e-mail should mention the following reference: DRR External Evaluation.
Applicants will receive an acknowledgment of the receipt of their application. The selected external evaluator will be contacted by September 20th 2019 at the latest. Applications will be scored and ranked according to the following criteria:
- Experience in external evaluation (25%)
- Quality of proposal: methodology, work plan (25%)
- Experience in SIDA/SDC-funded project management (20%)
- Knowledge of and experience in the Inclusive DRR and disability sector (20%)
- Knowledge of and experience in the Asian region and more particularly in DPRK (5%)
- Motivation (5%)
Please note that only shortlisted candidates will be contacted.
Submit along with an updated CV (maximum 3 pages).
Date of birth:
Country where you currently live:
Please describe your experience *in external evaluation, SIDA/SDC project management, and with the disability sector. Relevant knowledge of/experience in the Asian region should also be described**.*
External Evaluation proposal: methodology and workplan
Describe the approach and methodology for this proposal, along with your workplan.
Please motivate your application (reasons, objectives, in relation to the project’s aims)